Join Us for a Kareo Medical Billing Software Demo Webinar: How to Streamline Your Medical Billing

April 27th, 2011 by Joann Doan

Learn how to make medical billing easier with Kareo in a free demo webinarYou are invited to join us for a free demo webinar on May 5 or May 24 to learn how Kareo medical billing software will make medical billing easy for you as you improve your profitability. You’ll hear how you can:

●  Reduce your cost of ownership with web-based software by eliminating costly software and upgrades
●  Save money on your medical billing by paying one affordable monthly fee for software and clearinghouse
●  Keep things from falling through the cracks–quickly and easily see what claims need to be followed up on, which insurance companies haven’t responded and more
●  Use easy to customize reports to see which procedures are most profitable, which providers are most productive, and much more
●  Implement an integrated EMR/medical billing system with Kareo + Practice Fusion, the lowest-cost option available for EMR and medical billing

Starting at just $69 per provider per month, Kareo is the easy, affordable medical billing option that is trusted by thousands of doctors.

We’ll show you why.

During this one-hour webinar, you’ll see in detail how Kareo’s easy to use features help you make your billing more productive. Please note that this webinar is designed for those who are not currently using Kareo but are interested in learning more about our easy, affordable application.

Title:   Kareo Medical Billing Software Demo: How to Streamline Your Medical Billing

Date:      Thursday, May 5, 2011

              Tuesday, May 24, 2011

Time:      10:00 AM – 11:00 AM PDT (1:00 PM – 2:00 PM EDT)

After registering, you will receive a confirmation email containing information about joining the Webinar.

Space is limited.
Reserve your Webinar seat now for the dates indicated below:

            May 5, 2011                                                                                      May 24, 2011

    1:00 PM EDT/10:00 AM PDT                                                             1:00 PM EDT/10:00 AM PDT   

Register now to learn how to make your medical billing easier with Kareo medical billing software in this complimentary demo webinar Register now to learn how to make your medical billing easier with Kareo medical billing software in this complimentary demo webinar              


We hope you will be able to join us for this informative event.

Read More | No Comments | Filed in Events

Improve Your Collections with Web-Based Medical Billing Software

April 22nd, 2011 by Joann Doan

Improve your collections with web-based medical billing softwareToday, medical practices across the U.S. are being presented with a number of challenges that are directly affecting their cash flow: Everything from the down economy and high unemployment to the nearly 59 million Americans who don’t have medical insurance, as reported six months ago by the US Centers for Disease Control and Prevention (CDC). Meanwhile, the costs involved with running a medical practice — employee salaries, marketing, liability insurance, office supplies and rent — continue to rise.

Additionally, medical practices are experiencing backed up insurance claims, slow-paying patients and delinquent patient accounts. It all adds up to increased financial concerns for medical practitioners in all specialties. That’s why it is so important for every medical practice to have the right billing system in place — one that can help prevent rejected claims and underpaid claims, and actually speed up the payment cycle. Web-based medical billing software does this and more, all for a fraction of what it costs to have an in-office computer server and software that requires licensing fees and annual upgrades.

“Show me the money!”

Your medical practice provides outstanding care to every patient, every day. In a perfect world, your patients would pay their insurance co-pays when they come in for their appointments, and their insurance companies would reimburse you promptly for the services you provide. As you know, that’s not always how things work. Some patients might be struggling financially and therefore can’t make their insurance co-pays, let alone pay their balances in a timely manner. Medical insurance companies might make you wait a long time to receive payment, or reject some of your claims altogether. And, of course, it’s not uncommon for medical insurance companies to reimburse only a portion of the amount that you actually bill.

A survey of medical practices conducted by Kareo earlier this year revealed average net collection ratesWeb-based medical billing software can streamline your billing and collections processes and reduce the time it takes to receive payments, and this gives your practice a constant source of much-needed revenue. An increased cash flow means increased profits and a more stable medical practice. It also means less worry and fewer sleepless nights for you and your employees.

“My practice’s cash flow has improved by 90%.”

Many medical practices that switch to web-based medical billing software are seeing dramatic improvements in their collections. One Kareo customer in Baltimore, Maryland said, “My cash flow has improved by 90%,” adding, “We’re now receiving insurance payments within two to three weeks, and there have been almost no rejected claims that have been outstanding for one month.”

Don’t let billing errors affect your bottom line

Many medical practices are simply not aware of how much money they are losing because of insurance billing errors. In 2010, the American Medical Association reported that approximately $15.5 billion is wasted annually due to inaccurate claims processing, and that physicians spend up to 14% of their practice revenue making sure they are paid properly by health insurance companies. For the medical practice with $500,000 in annual revenue, that’s $70,000!

If your practice is experiencing rejected claims, web-based medical billing software can help with on-screen alerts that catch mistakes in real time. That means your billing employees can correct errors right away to ensure that your claims are completely accurate before they are sent to the appropriate insurance companies.  

Dollars and sense

Doesn’t it make sense to find an affordable billing system that can help you achieve and sustain a financially strong medical practice? Of course it does, but the longer you wait to implement a new billing system, the more revenue your practice might be losing. Not only is web-based medical billing software far less expensive than traditional billing systems, it can prevent the high costs, not to mention headaches, associated with an in-office computer server crash. Web-based medical billing software uses virtual servers that are backed up regularly to protect your important patient data. 

The office manager at an orthopedic surgery practice in Pembroke Pines, Florida, knows that web-based medical billing software makes sense. She chose Kareo for the practice and said, “We had a dinosaur of a program that cost the doctor over $30,000 to implement, and it only cost $199 to get started with Kareo. It’s easy, the support is excellent, and nowhere in the world is the price this low.”

Log online, input patient data and start collecting

Making the transition to web-based medical billing software is easier than you might think. All you need is a computer and an Internet connection and you’re ready to go. Once you choose the web-based medical billing software that best suits the needs of your practice, your employees will need to learn how to use it. All web-based medical billing software companies offer various methods of customer support for setup and training. These might include online videos, phone support, e-mail support and forms that can be downloaded.

Using web-based medical billing software is simple to use. Once your billing employees log into the software system, they can start entering patient data quickly with the help of drop-down menus. Web-based medical billing software can help your employees work more efficiently and with greater accuracy. They will be able to get more billing tasks done in a shorter amount of time, which is a tremendous benefit for your practice.

The time is now to boost your medical practice’s cash flow

More clean claims and fewer underpaid and rejected claims can result in an accelerated cash flow for your medical practice and help it prosper, even in today’s down economy. Web-based medical billing software like Kareo can help improve your collections and simplify the entire billing process for your employees.  

Learn more about web-based medical billing software now.

Read More | No Comments | Filed in Features

View a Complimentary Recorded Webinar – Medical Billing Software Update: How to Prepare for ICD-10/5010 to Reduce F41.1 (Anxiety Reaction)

April 21st, 2011 by Joann Doan

Did you miss our complimentary live webinar today on preparing for the ICD-10-CM/5010 transition? No problem – you can watch the recording at your convenience.

Learn how to make the transition to ICD-10 smooth and keep your medical billing on track in this recorded webinarIf you’ve heard about the need to prepare for the transition to ICD-10/5010, but are not sure where to start, or if you’ve started but are not sure you’re on the right track, join us for this practical webinar.

Nancy Maguire, ACS, PCS, HCS-D, author of the Nancy Maguire GPS to ICD-10-CM Planning and Implementation Guide and leading expert on ICD-10, will walk you through steps for making a smooth transition.

View Now to Learn:

  • How do we develop a plan of action?
  • Who should we involve in the transition?
  • What are the differences between ICD-9 and ICD-10?
  • What are the deadlines and how does this impact our practice?
  • And much more

View the webinar now

Download the handout now

Who Will Benefit
Private practice owners, office managers, billing managers, billers, billing service owners and others concerned about the transition to ICD-10-CM and 5010 will benefit from this informative session.

About Your Speaker
Nancy Maguire, an expert on coding and ICD-10, will teach you how to make the transition to ICD-10 smooth and keep your medical billing on trackNancy Maguire, ACS, PCS, HCS-D
, is the author of the Nancy Maguire GPS to ICD-10-CM Planning and Implementation Guide, and is a nationally-renowned procedural and diagnostic coding instructor, boot camp trainer, and workshop leader. She is a highly-talented presenter who uses her knowledge and humor to reinforce the philosophy that coding can be fun! She has spent more than 30 years as a hands-on coder and has authored countless coding articles and presentations. In her expansive career, she has transitioned from nursing, to coding, to practice management, auditing and consulting. Nancy served as Director of Coding and Reimbursement at UTMB in Galveston Texas for four years. She served the first two terms as president of AAPC in the early 1990s. Her expert guidance is guaranteed to help medical office professionals make the best decisions in their everyday jobs and a positive impact on their career.

View the webinar now

Read More | No Comments | Filed in Events, HIPAA

Join Us for a Complimentary Webinar – Denial Management: Strategies to Improve Cash Flow in Medical Billing

April 20th, 2011 by Joann Doan

Thursday, May 12, 2011
1:00 PM EDT/10:00 AM PDT
Speaker: Elizabeth W. Woodcock, MBA, FACMPE, CPC

Improve your medical billing with denial management tips from Elizabeth Woodcock


Think your medical practice has a healthy revenue cycle? If you haven’t focused – really focused – on insurance denials, then think again. Denials might be the most underestimated and poorly understood sources of significant cash leakage from your practice’s revenue cycle.

National speaker and practice management expert Elizabeth Woodcock shows you how to dig into the causes of claim denials in your practice and drastically reduce lost revenue. She’ll show you how to:

  • Assess denial patterns and discover their root causes
  • Quantify the financial impact of denials
  • Utilize more streamlined processes to correct and resubmit denials
  • File effective appeals of denials and underpayments
  • Develop strategies to prevent denials and improve staff productivity
  • And much more  

Tracking, analyzing, resolving and eliminating causes of denials is much more than good housekeeping – it might just be the difference between financial stability and failure for your practice.

Register now to learn how to improve your denial management in medical billing



Question-and-Answer Session — Ask your tough questions and get answers to your current denial management challenges.

Who Should Attend
Private practice owners, office managers, billing managers, billers, billing service owners and others concerned about reducing denials and improving cash flow will benefit from this informative session.

About Your Speaker

Elizabeth W. Woodcock, MBA, FACMPE, CPC

Elizabeth Woodcock will share tips on denial management in medical billingElizabeth Woodcock is a speaker, trainer and author who is passionately dedicated to helping physician practices achieve and sustain patient satisfaction, practice efficiency, and profitability. An expert at practice operations and revenue cycle management, she is nationally recognized for her outstanding presentations and writings aimed at improving the business of medicine. Her education and expertise, combined with her humor and an engaging delivery, make her popular with physicians and administrators alike.

With rich experience in consulting, training, and industry research, Elizabeth has led educational session for the nation’s most prominent health care professional associations, specialty societies, and medical societies. She consults for many clients including Kareo medical billing software.

Register now to learn how to improve your denial management in medical billing



We hope you’ll be able to join us for this informative webinar. Read more about denial management now.

Read More | No Comments | Filed in Events

How To Successfully Transition from Traditional Medical Billing to Web-Based Medical Billing Software

April 18th, 2011 by Joann Doan

Medical billing software with excellent customer support can help alleviate staff members' fear of changeWhen medical practices introduce new office systems and protocols to increase efficiency and productivity, it’s not uncommon for some of their employees to be resistant to change. The old saying, “If it ain’t broke, don’t fix it” comes to mind because employees generally feel completely comfortable with their current office systems. In addition, employees might be worried that new systems will result in more work and responsibility, not to mention a steep learning curve that will interfere with their busy workdays.

Medical practitioners and their office managers might share these concerns when considering a switch to web-based medical billing software. However, this innovative technology is easy to setup and learn, and any web-based medical billing software you choose should offer outstanding customer support to simplify the entire process. It all adds up to a smooth and rapid transition from a traditional medical billing system to a web-based medical billing system.

Implementation and training for success

There are a number of things to consider when choosing a web-based medical billing software system for your practice. While price is an obvious consideration, so too are features and benefits. Additionally, one thing that simply can’t be overlooked is customer support. Your billing employees need first-class training and customer support from your web-based medical billing software provider, otherwise they will have a difficult time getting started.

Kareo, for example, gets its customers up-and-running quickly. Kareo offers a free 30-day implementation and training program (you’ll be contacted within 24 hours of signup) and a series of process-specific webinars. Kareo also offers a variety of written training guides and training videos on our site—in fact, some customers have learned to use Kareo with these resources alone. This level of support helps ensure a fast, hassle-free and successful start to your web-based medical billing.

“It was a very easy transition.”

Dr. Michelle Cunningham found the transition to Kareo medical billing software to be "very easy."Dr. Michelle Cunningham is an internal medicine specialist in Houston who found switching to Kareo’s web-based medical billing software to be easy. “I am thrilled to have found Kareo,” said Dr. Cunningham. She adds, “From setup to billing to posting payments, I have had a very easy transition. I used the training videos and included support calls and it was all very intuitive.”

Medical billing service owner Linda Runyan was able to get set up with Kareo medical billing software in a week’s time and was billing in 14 daysAnother customer, medical billing service owner Linda Runyan, said, “I was able to get set up in a week’s time and was billing in 14 days. I’ve never had this level of support from a program.”

Kareo medical billing software customers reported billing within 2-6 days after signing upIn fact, Kareo’s recent survey of medical practices and medical billing companies showed that more than 38% of medical billing companies using Kareo were billing within 2-6 days of signing up, and more than 28% of medical practices were billing within the same time frame.

Your employees can start using web-based billing software right away

Most web-based medical billing software systems are very user-friendly and can be launched with minimal delay, which means your employees won’t have to wait long to begin sending electronic insurance claims. This is important because you don’t want the billing tasks to pile up, as this will slow your payment cycles and present your employees with a lot of frustration. So, before you select a web-based medical billing software system, make sure it can be used quickly after you sign up. Kareo, for example, allows its new customers to begin using their accounts immediately, and claims can be sent to all commercial insurance companies within 48 hours of signing up. This is a great benefit for any practice, no matter how big or small.

Ongoing customer support is key

Your employees might need occasional customer service and support after the implementation process has been completed. This is especially true should you end up hiring a new billing employee who is not familiar with your web-based medical billing software system. When your billing employees have questions, they need answers, and they need them as soon as possible in order to keep everything running smoothly. After all, what good is a robust web-based medical billing software system if your employees get stuck or run into problems and have nowhere to turn?

Web-based medical billing software companies that provide optimum value to their customers are those that offer ongoing customer support. Most companies have online training manuals and/or videos, while others take their customer support a few steps further. Kareo’s customers, for instance, have the option of signing up for affordable e-mail, live chat and phone support plans. This gives them access to a highly trained customer service representative who can answer their questions and provide guidance on how to get the most out of Kareo’s web-based medical billing software.

Why make the change to web-based medical billing software?

There are many reasons to consider web-based medical billing software for your medical practice. For starters, it can dramatically reduce your business expenses because you won’t need to purchase expensive computer servers, software programs, software licenses or annual software upgrades. The combined cost for these items can range anywhere from $7,000 to $13,000 annually for a medical practice with just one computer server and two computer workstations. And the costs don’t stop there; you will also need to pay for software training and information technology (IT) support.

Next, web-based medical billing software like Kareo can provide you with faster and more accurate collections, which is paramount to practice growth and success. Your employees enter billing data in real-time, and web-based software alerts them when any mistakes are made so they can be instantly corrected. When claims are submitted without any errors, they won’t be rejected or underpaid. 

Change is good, and your employees will agree

Web-based medical billing software can make your employees’ lives easier in a number of ways, with everything from an easier and more efficient billing process to a dramatic reduction in rejected and/or underpaid claims. They can even work from home or another offsite location if the web-based medical billing software system you choose offers anytime, anywhere access through a secure Internet connection. In short, your employees will work smarter, not harder, and therefore enjoy their jobs more.

Making the transition from traditional billing software to web-based medical billing software such as Kareo is a simple and uncomplicated process, particularly when you are getting exceptional customer service and training. Web-based medical billing software: It’s a welcome change for you and your employees.    

Hear from more Kareo customers or learn more about Kareo medical billing software now.

Read More | No Comments | Filed in Features, Product

About This Blog

Welcome to Building Kareo, a weblog by the team at Kareo about our products, our partners & competitors, medical billing, healthcare information technology, and much more.


Enter your address to receive e-mail updates:


Monthly Archives