It’s that time again! We need you to judge our monthly Medical Billing Tip of the Month contest. Listed below are the three top tips submitted this month (out of the many great ideas we received!). Just read them over and then post on our Facebook page which number is your choice for Medical Billing Tip of the Month. You can also post your choice in the Comments box here on our blog. Either way, be sure to vote before the deadline on Friday, February 8th! The winner will receive a $250 American Express Gift Card and the acclaim of their peers. Here are the candidates:
Tip #1: Capturing Charges and increase Revenue
With the missing encounters report you will not have any missing charges. You can customize the dates and will capture all open charges to be billed. This is used for appointments in the office and on the encounter form the ticket number is the tracker. This report can be used on a daily basis and at the end of month of any encounters that haven’t been entered in the system.
This is a preview on how the report should look if all encounters are entered.
This a great tool in the Kareo System.
Tip #2: Review the Insurance Company Files in Kareo
I find it helpful to review the Insurance company files in Kareo and make sure to take advantage of all the electronic services available.
If there are payers that have claims aren’t being sent electronically getting them set up can reduces payment turnaround time and therefore Accounts receivable. I also like the electronic to paper claims for the ones that can’t go to electronically to a payer, this helps on cost and the time staff spends printing stuffing and mailing claims.
You can set this up easily by going to the Insurance Company file:
- check the payer accepts electronic claims box
- choose your Clearinghouse
- choose the electronic claims option Paper (CMS 1500)
- Kareo then prints and mails your claims for you.
Also, getting as many payers set up as possible for ERA (Electronic Remittance Advice) helps reduce the time spent processing those payments and allows staff more time to work on problem claims.
Tip #3: Know What was Done and Why
Are you using Kareo to bill alongside an EMR that is NOT Practice Fusion? Here is a tip that helps us in our Billing Service if there are questions about coding or what was used for codes and why they were used as well as if claims have denied. This will aid you in getting to the bottom of what was done and why immediately.
We use Kareo to enter billing on one monitor and we open up the other EMR system on a different monitor on the same desktop. After selecting the day your working on and the particular encounter your entering, once you have completed your billing entry, copy and paste just that encounter right into the Business Office Notes right on your Kareo encounter.
As long as the encounter remains open you can click through by clicking on the encounter number itself and scroll down to the bottom of the encounter to see what exactly was listed in the EMR, you can then take the appropriate action for correction. This way you don’t have to muddle through hard copy, or even electronic files, or the practice EMR.
We use this area to notate any changes we may have made to coding as well and why, or notate information about referrals, or missing information. That way we have a complete picture about the billing of that particular encounter all in one spot. We even use this for practices that are using Practice Fusion but choose not to interface with Kareo and it works very nicely.
Which tip is your top choice? Vote now on our Facebook page or in the Comments box on this blog. You have until Friday, February 8th, to vote! We’ll announce the winner in our February newsletter.