Time to Vote for the February Medical Billing Tip of the Month!

January 30th, 2013 by Joann Doan

It’s that time again! We need you to judge our monthly Medical Billing Tip of the Month contest. Listed below are the three top tips submitted this month (out of the many great ideas we received!). Just read them over and then post on our Facebook page which number is your choice for Medical Billing Tip of the Month. You can also post your choice in the Comments box here on our blog. Either way, be sure to vote before the deadline on Friday, February 8th! The winner will receive a $250 American Express Gift Card and the acclaim of their peers. Here are the candidates:

Tip #1: Capturing Charges and increase Revenue

With the missing encounters report you will not have any missing charges.  You can customize the dates and will capture all open charges to be billed.  This is used for appointments in the office and on the encounter form the ticket number is the tracker.  This report can be used on a daily basis and at the end of month of any encounters that haven’t been entered in the system.

This is a preview on how the report should look if all encounters are entered.

February Medical Billing Tip Step 1

February Medical Billing Tip Step 2

This a great tool in the Kareo System.


Tip #2: Review the Insurance Company Files in Kareo

I find it helpful to review the Insurance company files in Kareo and make sure to take advantage of all the electronic services available.

If there are payers that have claims aren’t being sent electronically getting them set up can reduces payment turnaround time and therefore Accounts receivable.  I also like the electronic to paper claims for the ones that can’t go to electronically to a payer, this helps on cost and the time staff spends printing stuffing and mailing claims.

You can set this up easily by going to the Insurance Company file:

-          check the payer accepts electronic claims box

-          choose your Clearinghouse

-          choose the electronic claims option Paper (CMS 1500)

-          Kareo then prints and mails your claims for you.

Also, getting as many payers set up as possible for ERA (Electronic Remittance Advice) helps reduce the time spent processing those payments and allows staff more time to work on problem claims.


Tip #3: Know What was Done and Why

Are you using Kareo to bill alongside an EMR that is NOT Practice Fusion? Here is a tip that helps us in our Billing Service if there are questions about coding or what was used for codes and why they were used as well as if claims have denied.   This will aid you in getting to the bottom of what was done and why immediately.

We use Kareo to enter billing on one monitor and we open up the other EMR system on a different monitor on the same desktop.  After selecting the day your working on and the particular encounter your entering, once you have completed your billing entry, copy and paste just that encounter right into the Business Office Notes right on your Kareo encounter.

As long as the encounter remains open you can click through by clicking on the encounter number itself and scroll down to the bottom of the encounter to see what exactly was listed in the EMR, you can then take the appropriate action for correction.  This way you don’t have to muddle through hard copy, or even electronic files, or the practice EMR.

We use this area to notate any changes we may have made to coding as well and why, or notate information about referrals, or missing information.  That way we have a complete picture about the billing of that particular encounter all in one spot.  We even use this for practices that are using Practice Fusion but choose not to interface with Kareo and it works very nicely.


Which tip is your top choice? Vote now on our Facebook page or in the Comments box on this blog. You have until Friday, February 8th, to vote! We’ll announce the winner in our February newsletter.

Happy voting!

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Kareo Gets Financing to Fuel Growth

January 23rd, 2013 by Kareo

Kareo has announced the closing of a new $20.5 million equity investment led by Stripes Group with participation from existing Kareo investor Western Technology Investments. Kareo will use the new capital to launch Kareo Billing Services, a technology-enabled revenue cycle management solution for small medical practices, and the Kareo Medical Billing Partner Program, which is targeted at the more than 600 billing companies that use Kareo’s Practice Management software today.

By offering Kareo Billing Services and the extensive choices available through Kareo’s Medical Billing Partner Program network, small practices will have multiple ways to address their unique needs – such as specialty expertise, advisory services, and local presence.

“Stripes Group was attracted by Kareo’s unparalleled track record at building and deploying cloud-based software into the small practice medical market. The company’s growth rate over the last few years has been phenomenal and is a testament to the strength of Kareo’s ability to execute in an area where many have failed,” said Ken Fox, managing partner of Stripes Group. “We have considerable confidence in Dan [Rodrigues] and his team and are proud to be part of an amazing company and its ongoing efforts to help small practices thrive and prosper.”

Read the full press release or visit the kareo website to find out more about the Kareo Billing Service.

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Your Best Medical Billing Tip Could Win You $250 in Our Monthly Contest!

January 22nd, 2013 by Joann Doan

The winner of our January “Medical Billing Tip of the Month” was Albert Bentley of EccoHealth LLCRead the winning tip now.

It will soon be time to choose our February Medical Billing Tip of the Month, and we wanted to remind you to submit your best billing ideas so you have a chance to win $250.  You have great odds — every month, we’ll select one tip (or two!) that offers the most upside for practices trying to improve their collections and bottom line, and the winner will receive an American Express gift card for $250.

And remember, YOU choose the winner: We’ll post the top 3 entries on our Facebook page, and you can vote on the one you think is best! Don’t miss your chance to vote for the Billing Tip of the Month!

Once the winner is selected, we’ll publish your tip on our website and our monthly e-newsletter and give you credit with a byline that includes your name and company.  So you not only win a prize, you’ll also get free publicity for your billing service or practice in front of thousands of providers and colleagues.

To enter, just send an email to Marketing@Kareo.com and describe your billing tip in 500 words or less.  Include any experience and results you’ve had with using this tip, and that will enhance your chances of winning.  The tip can include processes, forms, better ways to utilize Kareo features…the field’s wide open.  We just want to tell our customers how to improve their billing and bring more to the bottom line.

To enter for the month of February, please submit your tip by Monday, January 28, 2013.

We look forward to reading your tips and awarding the prize. Good luck!

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Learn How Kareo Can Streamline Your Medical Billing

January 17th, 2013 by Kareo

See how Kareo’s easy-to-use medical billing solution can help streamline your medical practice! Join us for our next free demo webinar on Wednesday, January 23 at 1:00 pm EST to learn how Kareo will make medical billing easy and improve your profitability.

Learn how you can streamline your medical billing in a free Kareo demo webinar

You’ll hear how to:

  • Reduce your cost of ownership – no upfront fees or costly upgrades
  • Save money – affordable monthly fee subscription that INCLUDES clearinghouse fees
  • Increase collections from payers and patients
  • and much more…

See why more than 15,000 providers are already leveraging Kareo to run their medical businesses. Monthly plans start at just $69 per provider per month making Kareo one of the most affordable, easy-to-use medical billing options on the market today!

Register now for this Kareo demo webinar to learn how Kareo medical billing software can help you streamline your medical billing

Join us! It just may be the most productive 30 minutes of your week.

Please note that this webinar is designed for those who are not currently using Kareo but are interested in learning more about our software. After registering, you will receive a confirmation email containing information about joining the webinar. Space is limited, so reserve your webinar seat now.

Register now for this Kareo demo webinar to learn how Kareo medical billing software can help you streamline your medical billing

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Kareo Appoints First Chief Marketing Officer

January 16th, 2013 by Kareo

Rob Pickell, Chief Marketing Officer

Yesterday, Kareo announced that Rob Pickell joined the company as its first Chief Marketing Officer. With his proven leadership in helping companies exponentially grow their customer base, Pickell will be responsible for marketing, sales, and strategic alliances.

Small practices are a place for building relationships with patients and providing the most meaningful care. Kareo enables these small medical practices to run a successful business while focusing more of their time with patients, not paperwork. Pickell’s appointment to Kareo follows a record-breaking year for the company ending 2012 with more than 16,000 providers and 6,000 customers while doubling its revenue and number of employees.

“We are excited to continue building our team with top talent to accelerate our growth among small medical practices so that we can help even more physicians run productive and profitable businesses,” said Dan Rodrigues, founder and CEO of Kareo. “Rob’s experience in software technology and marketing as well as creating and implementing growth strategies is perfectly aligned with our goals for 2013.”

To learn more about Rob and his new position at Kareo, read the full press release.

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Welcome to Building Kareo, a weblog by the team at Kareo about our products, our partners & competitors, medical billing, healthcare information technology, and much more.


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