Kareo at HiMSS

February 28th, 2013 by Joann Doan

HiMSS New Orleans 2013 Conference“Health IT: Right Time. Right Place. It’s On.”

HiMSS 13 is one of the most anticipated conferences of the year! It’s going to be a huge networking event that includes workshops, educational forums, e-sessions, and keynote speakers. This year HiMSS added a few new things that will address the industry’s hot topics. Some include:


- HIMSS13 Online
- Expanded Workshop Program
- Global Health Forum
- The Patient Experience through HIT Forum

It gets better. HiMSS Keynote Speakers are: (pause for dramatic effect…)

President Bill Clinton & Eric J. Topol








Kareo will be exhibiting at Booth 8247 in the Mobile Knowledge Center so be sure to swing by. There’s a lot of new and exciting things happening at Kareo so you won’t want to miss out!

Kareo Social Media Contest

We will be having 2 daily “Kareo at HiMSS13″ social media contests for all attendees. Winners will receive a $25 Amazon gift card.  Here’s how you can win:

1. Facebook NEW LIKE drawing: We will have a daily random drawing from all the new “Likes” we get on Facebook.
2. Twitter HASHTAG drawing: Visit our booth and tweet us using #KareoHIMSS.  We will have a daily random drawing for everyone that tagged us.

For all you social media experts, here are a list of hashtags to use during HiMSS13:

- #HiMSS
- #HiMSS13
- #KareoHiMSS
- #EHR
- #KareoEHR
- #HealthIT
- #hcsm (healthcare social media)

We’re excited to see everyone there! Don’t forget, we’ll be at booth 8247 in the Mobile Knowledge Center.  We’ll also be tweeting from HiMSS so if you guys can’t make it to New Orleans, we’ll bring New Orleans to you. Connect with us on Facebook and Twitter.

Read More | No Comments | Filed in Conferences, Events

Time to Vote for the March Medical Billing Tip of the Month!

February 27th, 2013 by Joann Doan

It’s that time again! We need you to judge our monthly Medical Billing Tip of the Month contest. Listed below are the three top tips submitted this month (out of the many great ideas we received!). Just read them over and then post on our Facebook page which number is your choice for Medical Billing Tip of the Month. You can also post your choice in the Comments box here on our blog. Either way, be sure to vote before the deadline on Friday, March 8th! The winner will receive a $250 American Express Gift Card and the acclaim of their peers. Here are the candidates:

Tip #1: Physical Therapy Tip

Providing Physical Therapy requires the average patient to be seen 3-4 times a week for 4-6 weeks which generates many claims for the same patient.  This can make it difficult to Review and Approve each Encounter individually.   I have found that in most cases it’s only necessary to Review the patient’s first date of service (which includes the initial evaluation procedure code 97001).  Once the first date of service has been Approved (correct insurance & member ID, correct provider, etc), all the patient’s subsequent Encounters can be Approved and released for billing more quickly using the steps below:

  1. Reports
  2. Encounters
  3. Encounters Detail
  4. Customize for one date of service
  5. Look through the Drafts for the procedure code that indicates “first date of service”.  In our case it is the 97001 for Initial Evaluation.
  6. Set to Review and/or Approve all the first visit/97001 Encounters.
  7. The remaining Drafts for this date of service should now be for non-eval visits.
  8. Go to Encounters/Encounters Home
  9. Click on Encounters/Find Encounter
  10. Click Drafts
  11. Under the Search field choose “Date”
  12. Type in the date of service in the “Look For” field
  13. Highlight all Drafts by holding down the shift key
  14. Right click and Approve and they are Ready to Send!!


Tip #2: Keep up with the changes

If I have learned anything in my billing/coding career, it has been that education really is key.  Not necessarily the initial education process, but the follow through for sure.  Coding and billing practices are constantly changing and keeping up with these changes are imperative to compliancy and top dollar reimbursement.

- Make sure your clinic leaders and supervisors know that you need to attend annual conferences to learn about new coding practices.
- Stress the importance of being compliant and learning new codes and fees that will make your practice more money in the long run.

This is a large part of successful billing!


Tip #3: Successful Reimbursement

The biggest key to successful reimbursement is proper coding!

Double check all codes added by the physicians and make sure they are using the correct diagnosis codes and procedure codes. Also make sure you are filing claims in a timely manner.  I make sure that all my claims from the prior date of service are billed no later than next day which helps with faster reimbursement/processing. I also suggest that every biller/coder should take ICD-9 and CPT update classes yearly. This helps keep your coding on point and therefore you are sure to get maximum reimbursement for you claims.


Which tip is your top choice? Vote now on our Facebook page or in the Comments box on this blog. You have until Friday, March 8th, to vote! We’ll announce the winner in our March newsletter.

Happy voting!

Read More | 17 Comments | Filed in Billing Tip of The Month

Learn How Kareo EHR Can Help Improve Patient Care

February 21st, 2013 by Kareo

Discover the EHR Built with Small Practices in Mind.

Join Tom Giannulli, MD, MS, and Chief Medical Information Officer at Kareo, as he discusses how intuitive and easy-to-use the Kareo EHR is because it was designed to fit the needs of small practices like yours. During this free demo on Thursday, February 28 at 1:00 PM EST, you’ll find out how the Kareo EHR:

  • Easily fits the way that you work
  • Doesn’t interfere with the way you engage with patients
  • Improves patient care
  • And, did we mention it’s FREE!

Discover the Kareo EHR Built with Small Practices in Mind

With Kareo, you get a full featured, top of its class EHR solution at no cost, with no contracts or upgrades required. Why would we give it away? Find out by joining us at our next demonstration. There will be plenty of time for live Q&A with Dr. Tom, too. Register now.

Register now for this Kareo EHR demo webinar to discover the EHR built with small practices in mind

Please note that this webinar is designed for those who are not currently using Kareo EHR but are interested in learning more. After registering, you will receive a confirmation email containing information about joining the webinar. Space is limited, so reserve your webinar seat now.

Register now for this Kareo EHR demo webinar to discover the EHR built with small practices in mind

Read More | No Comments | Filed in Events, Features, Product

Kareo Appoints First Chief Medical Information Officer

February 20th, 2013 by Kareo

Tom Giannulli Hired

Former Epocrates CMIO, Tom Gianulli, MD, MS, joins Kareo and builds new Kareo EHR application. With over 15 years of experience working in technology and healthcare organizations, Dr. Giannulli is a recognized thought leader, entrepreneur, technology evangelist, and practicing physician. As a member of the company’s executive leadership team, Dr. Giannulli oversees the company’s clinical and mobile technology strategies, including the newly launched Kareo EHR.

“We are excited that Dr. Giannulli is joining the Kareo team and the timing is perfect as we expand our suite of small practice solutions to include a new electronic health record application,” said Dan Rodrigues, founder and CEO of Kareo.

Dr. Giannulli brings a unique blend of experience and insight as a physician and healthcare technology entrepreneur. Over the past decade, he has developed innovative electronic health record technologies and deployed those applications on new platforms (Apple Newton, client/server Windows, iPhone, and iPad) to meet the evolving needs of physicians and demands for greater mobility. Dr. Giannulli maintains close contact with the medical community and has firsthand experience in addressing the challenges facing the small practice. These insights help deliver technologies that are smarter by design and more effectively meet the needs of Kareo’s customers.

For more information on Dr. Gianulli, read the full press release. For information on the new Kareo EHR, read more here or register for a free demonstration.

Read More | No Comments | Filed in Company, Product

Kareo Launches Free Cloud-based Electronic Health Record

February 20th, 2013 by Kareo

Today, Kareo launched Kareo EHR, a new application that is available free of charge. It can be used as a stand-alone solution or integrated with Kareo Practice Management and/or Kareo Billing Services, providing a seamless user experience and instant data exchange across applications. Kareo EHR offers small medical practices an intuitive and intelligent way to deliver care and engage patients through native iPad and iPhone applications or with a web browser.

“Our customers asked us to develop an electronic health record to complement our practice management and billing services solutions. With Kareo EHR, small practice physicians can now take advantage of an intuitive solution designed for how they deliver care and run their practices. Best of all, Kareo’s EHR is available for free and without ads or any long-term commitments,” said Dan Rodrigues, founder and CEO of Kareo.

Discover the Kareo EHR Built with Small Practices in Mind

Kareo acquired core EHR technology originally developed by Epocrates and combined it with Kareo’s medical office software platform to build the new application. Included in the acquired technology, was a comprehensive clinical knowledge base that enables documentation and treatment orders for the top 100 primary care conditions and previously unreleased mobile device technology designed to deliver efficient note taking on tablets through intuitive swipe, tap, and touch actions. The overall development effort was led by Dr. Tom Giannulli, Kareo’s chief medical information officer, practicing physician, and original inventor of much of the acquired technology. The combination of Dr. Giannulli’s leadership, Epocrates technology, and Kareo’s software platform enabled the creation of a breakthrough EHR application for small practices.

To learn more about the new Kareo EHR, read the full press release or register for our next free demonstration.

Read More | No Comments | Filed in Company, Features, Product, Releases

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Welcome to Building Kareo, a weblog by the team at Kareo about our products, our partners & competitors, medical billing, healthcare information technology, and much more.


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